Beverage Inventory Items

Beverage Inventory Items are typically items that would be served with a bar service (both alcoholic and non alcoholic).

 These beverage items can be added to Banquet Event Orders to outline what beverage needs are required in a banquet room. The Beverage tab on the Functions screen allows you to select what beverages may be available/provided by your Property within the Function room. You can include items such as "Host Bar for 1 Hour" if applicable.

The Beverage Inventory Items command allows you to generate and configure the inventory of beverage items your Property will supply.

The Beverage Inventory Item command is part of the Sales and Catering Configuration Menu area. The Sales and Catering Configuration Menu commands allow you to utilize your Sales and Catering Module to its fullest potential and manage your functions or events in a concise, cohesive manner.

If your Property does not currently have our Sales and Catering Module and you are interested in adding it, please contact us at  Sales@SkywareSystems.com.

The Sales and Catering Configuration Menu area is part of the Property and System Configuration area of Skyware Systems. You may edit the configuration to suit your Property at any time if you have the appropriate access/authorization.

 

 


Select Managers Screen from the Quick Menu on the left side of the screen, then select Configuration > Sales and Catering =>.

Quick Menu with Manager's Screen option selected

Select Manager's Screen to be taken to the MANAGER'S COMMANDS screen.

Manager's Commands Menu

Select Configuration to be taken to the PROPERTY AND SYSTEM CONFIGURATION screen.

Manager's Commands Menu with Configuration option selected

Alternately, you may also be able to select Configuration directly from the Quick Menu, if the menu has been set up to include the Configuration option.

This will take you to The Property System Configuration Menu.

Property and System Configuraion Menu

The list of property configuration options are divided into four sections, which are Required Configuration, Optional Configuration, Locales/Dates and Sub-Systems.

Select Sales and Catering => from the Sub-Systems section.

Sub-Systems section of the Property System Configuration menu with Sales and Catering Configuration menu command selected

This will open the Sales and Catering Configuration Menu.

The Sales and Catering Configuration Menu has four sections: Sales, Catering, Menus and Inventory.

Sales and Catering Configuration Menu screen

Select Beverage inventory Items from the Inventory section.

Inventory section of the Sales and Catering Configuration menu with Beverage inventory Items command selected

 

When opened, the Beverage Inventory Items Maintenance screen display is split into two frames, with the left side of the screen listing any already configured Beverage Inventory Items for the Property and the right side containing the fields you need to complete in order to add or edit a Beverage Inventory Item for the Property. Any changes made on the right, once saved, will be updated in the listings to the left. Enter the different Beverage Inventory Items for your Property.

Beverage Inevntory Items Maintenance screen example

The currently configured options are displayed by:

Order: List Order of the Beverage Inventory Items. This will display your Beverage Inventory Items in the order you desire in the interface. If there is no list order number, the Beverage Inventory Items will be displayed alphabetically.

Code: The Beverage Inventory Item Code, a short version of a name for the specific Beverage Inventory Item. Codes can be up to 10 characters.

Description: The actual name of the Beverage Inventory Item or how you wish to refer to it.

 

Your options include the following:

Generate a new entry:

Click the New Generate New Entry button button from the toolbar to add a new Beverage Inventory Item.

Complete the fields described below.

OR:

Select an existing Beverage Inventory Item from the list on the left, and click the Replicate Replicate Current Entry button button from the toolbar. Then change the field information as described below.

Edit the current selection:

Change the field information described below.

 

Beverage Inventory Item Maintenance screen right side detail for editing

 

Code: This should be the short version of the Beverage Inventory Item name, that will be used in the interface when selecting options. Codes should be easily recognizable by your staff. Codes may be up to 10 characters in length.

This field is required.

List Order: This determines in what order the Beverage Inventory Item appears listed in the interface.

Enter a number into the List Order field.

This field is optional, however it we recommend that you list the Beverage Inventory Item in the order you prefer. This makes it easier for staff to find the Beverage Inventory Item they need in the interface.

Description: This is the description of the Beverage Inventory Item. You should enter the full description of the Beverage Inventory Item here.

This field is required.

Location: This is where you keep the Beverage Inventory Item stock when it is not in use, if applicable.

Total Quantity: Enter the total number of the particular Beverage Inventory Item that you have on hand here.

Track Quantity?: This box may be checked or unchecked. If checked, Skyware Systems will track the inventory you have available versus consumed, to ensure you do not over-commit your Beverage Inventory items, and alert you when you need to re-stock.

Price: If there is a charge associated with using this Beverage Inventory Item, enter the amount here. By default the price is entered as 0.00 (no charge).

Posting Type: Posting Types are used to post charges. This field is required IF you have entered a price for this Beverage Inventory Item, to allow the revenue to be attributed appropriately. This is a drop-down menu of available options, select one.

Not Active?: This box may be checked or unchecked. By default, it is unchecked. If a Beverage Inventory Item is currently not active (for example seasonal options such as mulled wine) this box may be checked.

 

When you are finished adding or editing a Beverage Inventory Item, click the save button (Save button) in the local tool bar.

 

Date Updated February 18, 2021